NYC Metro Modern Quilters Guild

Bee Etiquette
Being in a Bee is a huge amount of fun and a great learning experience on many levels.
It is also a 
commitment of time, fabric and money.

Time - a year seems like a long time to make 12 blocks, but the time will fly by and it's easy to find yourself with a stack of unstarted/unfinished blocks for other members of your Hive and that can feel terribly daunting.
Fabric - although you may be able to make blocks from your stash, you can expect that there will be a need to buy some fabric to complete a block.
Money - before joining, please also consider the cost of envelopes and mailing, not just your own blocks to your Bee but also to return blocks to a Queen/King Bee each month

Bee Leader
Before the rotation begins, the Bee Leader:
  • sets the theme for the Bee;
  • defines the overriding rules for the Bee; 
  • rules on what will happen if people leave the Bee after receiving Bee Blocks for their own month as Queen/King Bee AND before completing all blocks for others in the Bee.  In the absence of a ruling from the Bee Leader then it is down to the goodwill of the people within a Bee to work this out among themselves;
  • notifies the Guild's Social Media representative of Hive members at the start of the rotation of the Bee name and Hive members for inclusion on the Guild's Bee blog page; and
  • creates a list of months/address and circulates the list, along with the theme and overriding rules for the Bee to all Hive members in the month prior to the rotation beginning.
During the rotation, the Bee Leader:
  • notifies the Guild's Social Media representative of changes during the rotation so the Guild's Bee page is up-to-date;
  • clarifies confusion and acts on behalf of Hive members in contacting other Hive members about block instructions, unreturned blocks/fabric packages, etc;
  • notifies all Hive members of any changes of address;
  • sends emails AND speaks at Guild meetings to remind Hive members to return blocks or fabric packages; and
  • notifies the Guild's Social Media representative of changes during the rotation and of any decisions to end the rotation so the Guild's Bee page is up-to-date.
At the end of the rotation, the Bee Leader:
  • one month prior, will send out an email asking Hive members to confirm blocks/fabric packages received/returned;
  • will contact, as necessary, Hive members who haven't returned blocks/fabric packages;
  • at the end of the rotation, will ask members for feedback on the rotation, if they wish to continue and, if necessary, for a volunteer to be the next Bee Leader; and
  • asks for ideas for new Bees.

  • Queen/King Bee
  • try to mail out your block instructions so they arrive at the beginning of your assigned month so everyone can stay on schedule.  
  • There are no set rules around returning unused fabric or being asked to use fabric from your personal stash - these rules are usually set by the Queen/King Bee within her/his instructions. When creating your instructions remember not everyone has a huge stash to work from.

The Hive

  • Notify your Bee Leader immediately if you change your mailing address.
  • Try to complete each Bee Block within the month it was received and return your finished block promptly.  If you are unable to finish on time, be sure to contact the Queen/King Bee to let them know.
  • If you are unable to make blocks that another Queen/King Bee has sent you then it is good Bee etiquette to return the package of fabrics back to that Queen/King Bee so they can make the block themselves, should they wish, and so they will have enough of their fabric to finish their quilt top.
  • Don't be shy about contacting your Queen/King Bee if you have a question.
  • We all know life happens.  If you are unable to fulfil your commitment to your Bee please contact your Bee Leader as early as possible, please don't go silent or wait until the end of your Bee rotation to speak up.  The Bee Leader can inform Hive members to stop sending fabric parcels to you and someone may be available to take your place in the hive. If you do leave the Hive early please return unfinished blocks or fabric packages as soon as possible.